The Portfolio Coaching Calendar is published on the MD Gateway and your Portfolio Coach will add availability to their calendar that matches the calendar for your phase. After your coach has made times available you will be notified by email that meeting times are now available. There is a link provided in the email notification to go directly to the Coach Availability calendar in your Student Portfolio.
Scheduling a Meeting From Your Student Portfolio
I. Getting to the Coaching view in your Student Portfolio
From the VSTAR Next landing page
From your VSTAR Next landing page you can click Coaching and you will be taken to the Coaching view in your portfolio.
The student profile will land on the Courses page by default. Select Coaching in the drop-down menu.
II. Viewing your Portfolio Coach’s availability
The default view for the Coaching area of your Student Portfolio is the Coach Availability calendar.
- Open meeting times | green
- Already scheduled meetings | grey
Hovering over a meeting time will show you details for the meeting including the coach’s name and the meeting name. Meeting names match those listed on the Portfolio Coaching Calendar.
- Click on an available meeting to open the details in a modal.
- Use the Schedule Meeting action button to choose the meeting time.
Once you have scheduled your meeting with your Portfolio Coach, a brief message will show at the top of your screen and all the rest of the meeting times for that meeting type will turn gray and show as unavailable:
III. View your scheduled meeting
Any meetings you have scheduled with your Portfolio Coach will be added to your calendar and also listed on the table in the Coach Meetings view
Future Feature | If a meeting requires the completion of an assessment then there will be a check mark and you will be able to click through to the assessment to complete or view.
IV. Change Log
You can use the Change Log tab to view a log of schedule meetings and any changes that have been made by you our your coach. This list will grow over time and include the following sort-able columns: Action By, Portfolio Coach, Meeting Date, Phase, Meeting Type, Change Type and Change Date.
